Free printable template
Free utility sheet template for real estate closings
A one-page form sellers fill in with their utility providers, so the buyer knows who to call after closing. Sellers can type into the PDF or print it and write by hand. No signup needed.
What is a utility sheet?
A utility sheet is a one-page list of the companies that provide service to a home: electric, gas, water, sewer, trash, internet, and any fuel delivery. In a home sale, the seller fills it in so the buyer knows who to call to start service after closing.
You may also hear it called a utility information sheet, a utility list, or a seller utility form.
This template is the paper version. UtilitySheet collects the same details through a link and gives you back a finished sheet and PDF. See how it compares.
- Who fills it in
- The seller, since they pay the bills today. A listing agent or transaction coordinator usually sends the request and reviews the answers.
- When
- Often at listing or once the home is under contract, so it’s ready well before closing. A quick check before closing catches any provider changes.
- Where it goes
- Into the transaction file, then to the buyer or the buyer’s agent, usually around closing.
What’s on the template
The same sections UtilitySheet uses on every finished sheet, so nothing important gets skipped.
- Property and seller
- Address, seller name and phone, and the date the sheet was filled in.
- Home basics
- Water source, sewer or septic, and primary heating fuel, each with a “Not sure” option.
- Utility providers
- Electric, natural gas, propane, heating oil, water, sewer, trash and recycling, internet, and cable/TV, with provider, phone, and website.
- Electric meter number
- Optional, for teams that collect it.
- HOA or condo association
- Association name, management contact, dues, and where dues are paid or documents are found.
- Buyer next steps
- Four short steps that tell the buyer what to do with the sheet after closing.
Utility Info Sheet
- Property address
- 123 Sample Street, Anytown
- Seller name
- Alex Example
- Seller phone
- (555) 555-0100
- Date completed
- 04/15/2026
Home basics
- Water source
- City / public
- Sewer
- Public sewer
- Primary heating
- Natural gas
Utility providers
| Utility | Provider | Phone |
|---|---|---|
| Electric | Example Electric Co.electric.example | (555) 555-0110 |
| Natural Gas | Sample Gas Utilitygas.example | (555) 555-0111 |
| Propane | None | |
| Heating Oil | None | |
| Water | Anytown Water DepartmentBills water and sewer together | (555) 555-0112 |
| Sewer | Anytown Water DepartmentSame bill as water | (555) 555-0112 |
| Trash & Recycling | Example Waste ServicesPickup on Tuesdays | (555) 555-0113 |
| Internet | Sample Fiber InternetBook install 1-2 weeks ahead | (555) 555-0114 |
| Cable/TV | Not sure |
- Electric meter number
- 000-000-SAMPLE
HOA or condo association
- Part of an HOA?
- Yes
- Association name
- Sample Meadows HOA
- Management company and contact
- Example Property Management, Pat Example
- Phone
- (555) 555-0120
- manager@example.com
- Dues amount and how often
- $150 per quarter
- Where dues are paid or documents are found
- Pay online at hoa.example; documents from the management company
Buyer next steps
- Contact each utility provider above to set up new service in your name.
- Schedule service to begin on your closing date or the following business day.
- Have your closing documents handy. Providers may ask for proof of ownership.
- If transferring internet service, contact your provider at least 1-2 weeks in advance.
A filled-in example
Here’s the template completed for a made-up house, so sellers can see how much detail helps. Every name, address, and phone number on it is fictional.
- Names a buyer can look up
- “Example Electric Co.” and a phone number, not “the power company”.
- No blank rows
- “None” for propane and heating oil, “Not sure” for cable. A blank row leaves the buyer guessing.
- Notes that save a call
- Water and sewer on one bill, the trash pickup day, and how far ahead to book internet.
- Nothing private
- No account numbers, PINs, or copies of bills.
How to use it
- Send it early. Include it with your listing paperwork or seller welcome email, so the details are ready long before closing.
- Ask for providers, not accounts. Sellers only need provider names, phone numbers, and websites. “Not sure” is a fine answer.
- Review it, then pass it on. Check for vague answers like “the gas company”, save it in the transaction file, and share it with the buyer side.
Need the emails to send with it? The free TC Utility Handoff Kit has copy-and-paste templates for listing intake, closing prep, and buyer-side requests. For sellers, the guide to transferring utilities when selling covers stop dates, final bills, and the final walkthrough.
What not to put on a utility sheet
The sheet travels to the buyer, so keep private details off it:
- Account numbers
- Passwords, PINs, or security answers
- Copies of utility bills
- Payment information
Buyers open service in their own name, so they don’t need the seller’s account details.
Skip the printing: send it as a link
Paper forms come back half-filled, and someone has to retype them. UtilitySheet turns the same sheet into one reusable link sellers finish on their phone.
Questions
- Is the template really free?
- Yes. Download it, print it, and share it with sellers, your team, or other agents. No signup or email needed.
- Can sellers fill it in on a computer?
- Yes. The PDF has fill-in fields, so sellers can type their answers in a PDF reader or web browser, save it, and send it back. It still prints as a blank form for anyone who prefers paper.
- Can I put my logo on it?
- This PDF is the same for everyone. If you want your logo and colors on the finished sheet, UtilitySheet’s Pro and Teams plans add custom branding to the web sheet and PDF.
- How is this different from the closing utility checklist?
- The closing utility checklist covers the steps your team follows. This template is the form the seller fills in. For a version sellers complete online, see the seller utility information form.
Ready to stop retyping utility forms?
Create your free seller link and try it on your next listing. Three submitted sheets a month, free. No credit card required.